Office Coordinator-Mayor's OfficePosition Title: Office Coordinator-Mayor's Office
Posted: November 5, 2021
Company: City of Richmond, Indiana
Website: View Website
Industry: Government,Customer Service
Responsible for providing highly responsible and confidential executive and secretarial services for the Mayor and related administrative services of the Mayor’s Office.
Collects, prepares, and supplies information for use in discussions and meetings with the Mayor, Common Council committees, Department Heads, staff members, and citizens.
Composes letters and memoranda; responsible for preparing, typing, and distributing reports and inter-office and press-related memos and documents issued by the Mayor's Office.
Receives phone calls and visitors, responds to complaints from citizens and employees, referrals to the appropriate department, arranges meeting independently on conferences and appointments, maintains a daily correspondence file and appointment calendar, makes travel arrangements for the mayor, and maintains scheduled future events and activities.
Prepares and coordinates all purchase orders and requisitions for supplies and requests for payment for the Mayor's Office.
Assists the Mayor in preparing the Annual Budget, and provides recorded information to all Department Heads and others in need of budgetary matters.
Maintains work, absence, and vacation schedules for the Mayor's Office.
Type proclamations, correspondence, certificates, and board appointments.
Performs general office duties and oversees maintenance of office equipment.
Maintains a consistent and reliable attendance record.
Other duties as assigned.
Job Type: Full Time
High School Diploma or equivalent
Ability to maintain a high degree of confidentiality
Ability to communicate effectively & professionally
Ability to handle multiple tasks and work extreme hours in a demanding environment.
Ability to work with office staff, public officials, administrative managers/supervisors, and the general public using tact, proper judgment, courtesy, and diplomacy.
Education Level: High School
Career Level: COMOT
How To Apply: https://www.richmondindiana.gov/postings/office-coordinator-mayors-office
Full benefits and retirement. Paid holidays and PTO
View All Jobs From City of Richmond, Indiana